Wasilla Area Seniors

Rooted in Dignity. Serving with Respect.

Wasilla Area Seniors, Inc. is growing and expanding services.  Join our team in making sure seniors in the Mat-Su Valley have a nutritious meal to eat, an affordable place to live, exercise, a place to socialize and a community to be a part of.  

At WASI, we believe Seniors deserve dignity and respect; and serving Seniors is our passion. All of our efforts focus on helping Seniors achieve the quality of life they need, so they can remain in their home of choice living as independently as possible for as long as possible.

We believe that in all things, we must work together. WASI is a fun and dynamic 501(c)3 Non-Profit organization changing as needed to best meet the needs of the seniors we serve.  WASI offers Senior Housing, Nutrition services, Meals on Wheels, Transportation, In-Home Services, Adult Day Services and Healthy Aging activities.

Stop by WASI and fill out an application or submit cover letter & resume to wasihr@alaskaseniors.com

Payroll/Payables Specialist

Job description

The Payroll/Payables Specialist will handle a wide range of accounting, executive support, and administrative related tasks supporting all programs, under the direction of the Finance Director. Must be Team Oriented and be able to work independently with little or no supervision.

Major Activities (Typical Duties/Responsibilities):

Payroll:

  • Verify timesheet coding to be in compliance with the organization’s coding structure.
  • Input payroll and personnel data into QuickBooks system, computing wages, preparing, and issuing bi-weekly payroll.
  • Payroll tax payments and quarterly and yearly tax reports and forms.
  • Compiling, verifying, and submitting payroll data such as payroll taxes, benefits, annual leave/holidays, insurances, and other deductions.
  • In conjunction with the Finance Director, provide payroll data to support external audits such as workers’ compensation, funders, and annual organizational audit.
  • Ensure compliance with applicable State and Federal employment and payroll laws and regulations and maintain knowledge of applicable requirements.
  • Review changes and update employee records and maintain payroll and employee files.

Accounts Payable:

  • Review and enter vendor invoices and credit card charges into QuickBooks.
  • Monitor accounts and process payments.
  • Communicate effectively and professionally with management, vendors, and contractors.
  • Maintain accounts payable files.

Other Duties – will also perform or act as backup to the responsible staff member:

  • Cash/Accounts Receivable.
  • Support Executive staff and Program Managers with financial reporting.
  • Assist with record retention management.

Qualifications

Skills and Abilities Required:

Mandatory: Must be able to a pass a fingerprint background check and drug test, including cannabis.

  • Two (2) years’ Experience with QuickBooks payroll and payroll liabilities required.
  • Experience with QuickBooks payables and credit card transactions required.
  • Highly proficient in Microsoft Excel, Word, and Outlook.
  • Combination of experience and education in double entry accounting and understanding of GAAP preferred.
  • Ability to maintain a high level of attention to detail and accurate record-keeping.
  • Ability to analyze and systematically compile technical and statistical information to prepare reports; comprehend and make inferences from written material; interpret federal, state, and local government laws and regulations regarding grant agreements, contracts, and administration.
  • Communicate orally and in writing with customers, vendors, clients, or the public. Work effectively with a variety of staff, governmental representatives, and the public.
  • Ability to work under pressure and with sometimes conflicting deadlines.
  • Grammatical, spelling, editing, and proof-reading skills required.
  • Familiarity with Balance Sheets and Income Statements preferred.

Core Competencies:

  • Ability to maintain a high level of confidentiality.
  • Ability to multi-task, plan, set priorities, and organize several work assignments with limited supervision while meeting deadlines.
  • Demonstrated proficiency in following policies, procedures, and regulations.
  • Flexibility and adaptability as organizational needs change.
  • Strong interpersonal skills required.
  • Analytical skills.
  • Organized, detail oriented, and self-motivated.
  • Ability to use and/or learn a variety of software programs with comfort and ease. Eager to improve own skills.
  • Support experience in professional, social services or grant administration a plus.
  • Ability to Operate a variety of office equipment.
  • Any combination of experience and training that would provide the required knowledge and abilities.

Submit Cover Letter and Resume to wasihr@alaskaseniors.com

Job Type: Full-time

Pay: $18.00 – $21.00 per hour

Benefits:

  • Paid time off
  • Retirement plan

Schedule:

  • Monday to Friday

Experience:

  • QuickBooks Payroll: 2 years (Required)

Ability to Commute:

  • Wasilla, AK 99654 (Required)

Work Location: In person